AI-Powered Answering for HVAC Contractors

Never miss another HVAC lead.

AI answers, qualifies, and books calls 24/7 — even after hours.

Acme Air & Heat — After-hours Live
SUN · 9:47 PM
Inbound after-hours · Northwest Fort Worth
Listening
ProjectWon · v1
Stylized example · real conversations vary
How it works

Three steps. That's it.

Call Form Message
Incoming · 7:41 PM
01
Inbound

Lead reaches out.

Lead reaches out — calls, web forms, or messages. Day or night.

AC not cooling — can someone come out?
What's your service address?
Booking confirmed · Tue 8 AM
02
Answer

ProjectWon answers in seconds.

Trained on your business — qualifies the lead, books the job, or routes to a person.

MON5/4
TUE5/5
10:30
G. Hayes
8:00 AM
D. Reyes · Diag
3:30
L. Cruz
03
Booked

Job lands on the calendar.

Booked appointments show up in your dashboard. You don't lift a finger.

The cost of missing the phone

Run your numbers.

Most contractors lose more revenue to missed calls than to anything else.

50
10200
400
$100$2,000
30
30%60%
You're losing
$156,000
in revenue every year.

ProjectWon recovers ~70% of that — that's $109,000 back on your calendar.

Book a demo to fix this
Inside the dashboard

Every call.
Every booking.
One place.

Your dashboard shows what happened today, what's on the books, and anything that needs your attention. Nothing more, nothing less.

Acme Air & Heat — Dashboard
Calls today
23
Booked
8
Need attention
2
Avg response
6 sec
6 of 23
Time
Customer
Status
7:41 PM
M. Alvarez
Live
7:28 PM
D. Reyes
Booked
6:54 PM
J. Nguyen
Qualified
6:31 PM
K. Phillips
Routed
5:48 PM
B. Wright
Qualified
5:12 PM
S. Patel
Booked
Today's bookings
4
8:00 AM
Tue
D. Reyes
Diagnostic · 76109
10:30 AM
Tue
A. Garza
Heat pump install
1:00 PM
Tue
T. Morgan
Tune-up · returning
3:30 PM
Tue
L. Cruz
Maintenance · annual
Pipeline · this week
14 active leads
New lead 3
M. Alvarez
AC not cooling · 76244
$485Today
B. Wright
Heat pump install
$8,400Today
P. Cole
Furnace inspection
$240Today
Contacted 3
J. Nguyen
Diagnostic — quote sent
$3202h ago
R. Hayes
No heat — escalated
$5403h ago
K. Phillips
Commercial repair
$1,200Yest.
Qualified 4
S. Patel
Replacement quote · 76244
$6,800Today
M. Doyle
Tune-up · callback
$185Today
F. Ortega
Two-system install
$12,400Yest.
N. Adkins
Mini-split · ready
$3,9502d
Booked 3
D. Reyes
Tue 8 AM · Diagnostic
$320Today
A. Garza
Tue 10:30 · HP install
$8,200Today
L. Cruz
Tue 3:30 · Maintenance
$185Today
Completed 1
T. Brennan
Capacitor replacement
$420Mon
Week of May 4 — May 10
9 appointments
MON5/4
TUE5/5
WED5/6
THU5/7
FRI5/8
SAT5/9
SUN5/10
8 AM
10
12 PM
2
4
10:30
G. Hayes
8:00 · NEXT
D. Reyes · Diag
10:30
A. Garza · HP
1:00
T. Morgan
3:30
L. Cruz
9:00
F. Ortega
2:30
S. Patel
1:00
M. Doyle
9:00
N. Adkins
8:00
B. Wright

Every contractor gets a dashboard. See your calls, bookings, and flagged items in one place.

From the founder
Winn Smith, founder of ProjectWon

Built alongside HVAC owners.

I'm Winn Smith, a TCU student in Fort Worth building ProjectWon full-time. Before I wrote a line of code, I sat down with HVAC contractors across DFW and asked one question — what's actually broken? They all said the same thing: the phone doesn't get answered fast enough, especially after hours.

We built an AI-powered system that handles the calls a contractor can't get to — so jobs don't slip to the next shop on the list.

v1.1 coming soon

CRM integrations

ServiceTitan · Housecall Pro · Jobber · FieldEdge

ProjectWon Engine launches late 2026

Questions

What HVAC contractors
actually ask.

What if a customer needs to talk to a real person?
They get one. Anything that needs human judgment routes straight to your team — emergencies, complaints, technical questions. You set the rules.
What if it gets something wrong?
You have full call logs in the dashboard. Any call you flag, the responses get adjusted. Nothing is locked in.
How does it handle emergency calls?
You define the rules. Routine after-hours requests — like a tune-up booking or a non-urgent service question — ProjectWon can handle directly. Anything you flag as critical (gas concerns, water damage, no heat in winter, no AC in extreme heat) routes immediately to your on-call person. You decide what's bot-handled vs. human-routed.
What does my office staff need to do?
Nothing changes for them. Booked appointments show up in their existing workflow. Anything routed to a human comes through the channels they already use.
What does it cost?
Pricing depends on your call volume and what you need. Book a demo and we'll walk through it.
What CRM do you work with?
Today, every contractor gets a dedicated dashboard — no migration. Native integrations with ServiceTitan, Housecall Pro, Jobber, and FieldEdge are next.
Who's behind this?
Winn Smith. Based in Fort Worth. Built this with HVAC contractors across DFW. When you become a customer, you have my number.
Book a demo

Stop losing after-hours leads.

30-minute live walkthrough of how ProjectWon captures, qualifies, and books HVAC leads automatically — including after-hours. We'll show you the product, talk pricing if you want, and answer questions. If it fits, we'll discuss next steps. No slides, no fluff.

Built for HVAC
See a real call
No commitment
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If it doesn't load, email contact@projectwon.ai